Monday, January 23, 2012

How to Add a Traditional Header and Footer in Microsoft Visio 2010

This is a quick post to help users find the traditional header and footer functions in Microsoft Visio 2010. I had tremendous trouble finding it (Google searches failed to help me find the exact function I was looking for), so I am posting in hopes that this will help others find what I was looking for.
Up until recently, I’ve worked in Microsoft

Visio 2007 to produce design documents for my job. Some developers preferred having a header and/or footer on the documents to say the revision number and date. In Visio 2007, this was easily accessible via the View menu (View > Header and Footer).

Visio 2010 has been changed to include Microsoft’s tabbed toolbar, known as the Ribbon. In general, it does a pretty good job of grouping functions, but it removed the Header and Footer option from the View menu/tab.

There’s a new feature that lets you create a master background page, which is definitely more functional than the previous Header and Footer I was using. However, I had ported some files from 2007 and needed to adjust (or remove) the header and footer from these files, and the new background feature didn’t help.

I ended up stumbling upon the Header and Footer menu by pure chance. It can be found via the following steps:

1. Click the File tab
2. Click on the Print option
3. Within the Print option, choose Print Preview
4. From here, choose Header & Footer in the toolbar

Again, I don’t expect this post to be relevant to most people, but I wanted to post it for anyone who can’t seem to find it otherwise (including by looking at the Support files — bad Microsoft!).

 Related Post :-

How To Create a Dot Plot in Excel
How to Export Microsoft Communicator Contacts
How to Install Microsoft Office Visio From Zip File
How To Transform Dull Data With Microsoft Visio 2010


The location of the Header/Footer dialog is a bit obscure in Visio 2010! (Refer to page 242 in Visio 2010 Step by Step ( for additional information.)

Your use of background pages in Visio 2010 -- which are also available in Visio 2007 -- is usually a better choice. You have more flexibility about what you can include, especially if you add title blocks, frames and other predefined page elements. (Select More Shapes > Visio Extras > Title Blocks to see what's available.)

Post a Comment